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How I Manage My Business Finances Month-By-Month

It’s Two Cents Tuesdays ep. 3! Each week I’ll be answering audience submitted questions over on my YouTube Channel!

Today’s question comes from Jennifer. She asks,

I enrolled in Quickbooks… I’ve overspent and I’m ashamed.  Please be my intervention! How do you keep track of your money every month without being constantly tied to your bank account?

Great question Jennifer!

Here’s my two-cents :

Big Takeaway : Conduct a monthly Money Date!

Back when I worked in finance my husband and I (we were just co-workers back then!) would get coffee once a month and review our goals and “numbers” for the month. It was a fun way to hold each other accountable to our goals and to continually review our progress. Monthly reviewing is still something I do monthly along with my business and personal financial tracking.

The cool thing is, I get all this done in JUST ONE DAY! I’ve heard people refer to this as your “duty day” or “monthly review day” … but I like to call it a “money date”! I take my laptop outside or to a coffee shop, get a treat and dive in! It makes something that can feel tedious and mundane, fun!

Related : My Monthly Planning Process + Free 3-Month Planning Guide!

PRODUCTS YOU MAY LOVE : BLUEPRINT AT HOME

Each year in November I take a week “out of my business to work on my business”, it’s my annual planning month! One of the things I do is schedule my money dates for the upcoming year.

For 2018 my money dates are the first Tuesday of every month! I recommend always doing this the first week. I have some clients that break this up into two half days if they have bi-monthly bills or payroll that is easier to do twice a month instead of once. And of course, sometimes I’m away on the first Tuesday speaking at an event or it’s a Holiday … but I never SKIP IT! I just move it to another day that week.

PRODUCTS YOU MAY LOVE : MY BLUEPRINT YEAR

Here are four things I do on every money date + a free checklist you can download to keep track of yours!

Four Step Money Management Process

1.

RECORD INCOME & SPENDING PREVIOUS MONTH

Record all income and spending in my bookkeeping software. I still DIY my bookkeeping because it helps me know exactly what is happening in my business. But this is something you can DIY or outsource.

Check out my business toolkit to see what software I use

2.

CASH FLOW PLANNING

I look at cash flow for the upcoming months : what checks do I expect to come in, what expenses do I expect to go out. Do I have enough to pay all the bills?!

3.

INCOME

Send invoices & payment reminders for any money due that month.

4.

EXPENSES

Write checks or schedule payments for any expenses due that month.

 

FREE GUIDE : MONEY DATE CHECKLIST


What’s your Money Mindset? Take the Free Quiz!

How I Manage my Business Finances Month-by-Month

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"I have my cash flow plan beside me and I have been up sixty freaking percent this whole year simply by planning ahead for slow months and all the sudden the money is there. What! You are brilliant and I am so grateful for you and the way you love us and take care of our hearts and just are YOU! I sometimes feel like that 2nd grade kid who’s like, “Teacher! Look - I did my homework!”

Hillary Butler, BPM Graduate

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